URPC Finances

Frequently Asked Questions

Please note that these documents maybe superceded at any time. I will endeavour to keep them updated.

URPC – Financial Regulations – May 2018

URPC accounts and expenditure for 2018/19

URPC Budget for 2018/19 – agreed on 10 Jan 18
Asset Register – May 2018

URPC accounts and expenditure for 2017/18

Notice of Conclusion of Audit – 2017/18
GL0241 IS3 – External Auditor Report & Certificate 2017/18
GL0241 Final Report & Certificate 2017/18
GL0241 2017/18-AGAR – Section 1 & 2
GL0241 2017/18-AGAR – Section 3
Annual Governance and Accountability Return 2017 18 Part3
Internal Audit Report Upper Rissington – 2017-18
URPC Annual Return Summary Statement – 2017-18
PC Budget 2017/18 Version 7.1
PC Budget 2017/18 Version 7.1 Breakdown
Annual Governance Statement 2017/18 – Section 1 & 2
Annual Governance Statement 2017/18 – Section 3
Notice of Audit and Right To Inspect – Annual Governance & Accountability Year Ended 31 March 2018

URPC accounts and expenditure for 2016/17

URPC Annual Return – 2016-2017
Matters Reported – Part of Part 3 External Auditor Report
Notice of Conclusion of Audit Year Ended – 31 March 2017
Annual Return Summary Statement – 2016-2017
Annual Return Audit Report – 2016-17
Annual Return Section 1v2 – 2016-17
Annual Return Section 2 – 2016-17
Annual Return Section 3 – 2016-17
Notice of Electors Rights – 2016-17v2

URPC accounts and expenditure for 2015/16 See: UPRC website.

Actual v Predicted Spend (Up to September) Comprehensive List of Income verses Expenditure.
Audit Report Upper Rissington Final – 2015/16
Final Accounts Report – 2015/16
Budget with Notes – 2015/16
Upper Rissington Parish Council Budget 2015/16 Final
Final Audit Report – 2015/16
Notice of Electors Rights – 2015/16

URPC accounts and expenditure for 2014/15

Internal Audit Report – 2015
Final Audit Report – 2014/15
Accounting Statements – 2014/15
Grant Thornton Letter – 2014/15
Notice of Electors Rights – 2014/15

INTERNAL AND EXTERNAL AUDITS

The internal auditor is an independent and competent person appointed by the council to carry out checks on its system of internal control. The independent internal auditor cannot be involved in any business of the council and cannot, therefore, be a serving member of the council. Another clerk or an accountant could be suitable (but reciprocal arrangements between councils are not permitted). The internal auditor carries out tests focusing on areas of risk and after reporting to the council, signs a report on the annual return (required by law for most councils) to con rm that the council’s system of controls is in place and operating.

The law requires another audit to be carried out so that local taxpayers can be assured that the risks to public money have been managed. Following the closure of the Audit Commission in March 2015, Public Sector Audit Appointments Ltd has been responsible for appointing external auditors to parish councils. From April 2017, Smaller Authorities’ Audit Appointments Ltd (SAAA)

will have the responsibility for doing so in regards to parish councils. Unless your council has decided to opt out and appoint its own external auditor, SAAA will appoint an external auditor to your parish council until 31 March 2022.

These auditors review the council’s annual return. The annual return is the principal means by which the council is accountable to its electorate. Councils must complete an annual return to con rm that everything is in order.

Your council may be able to declare itself as an exempt authority in regards to an external audit if it has an annual turnover of £25,000 or under. Your clerk should be able to provide further information on how to do this.

Signed statements con rm responsibility for governance arrangements during the year. In particular they show that:

  • the accounts have been properly prepared and approved
  • a system of internal control is in place – this includes the appointment of a competent and independent internal auditor – and the e ectiveness of both the system and the appointment has been reviewed
  • the council has taken reasonable steps to comply with the law
  • the accounts have been publicised for general inspection so that electors’ rights can be exercised
  • the council has assessed all possible risks to public money
  • there are no potentially damaging or hidden issues such as an impending claim against the council
  • signi cant di erences in the gures from the previous year have been explained
  • the council has properly managed any trust funds.

As a member of the council, you have responsibility for making sure that the annual return accurately presents the nancial management by the council. Your clerk will advise.

If you and your fellow councillors have acted properly leading up to the external audit then you will receive the external auditor’s certi cate and an unquali ed opinion on the annual return known as limited assurance. This means that nothing has come to the external auditor’s attention that gives cause for concern. The Transparency Code for Smaller Authorities and the Local Government Transparency Code 2015 also requires certain councils to publish a range of nancial information online.

VALUE FOR MONEY

It is essential that the council is seen to provide value for money. This means ensuring that public money is spent e ciently to provide an e ective service.

The aim is to get more council activity for the least possible expense without compromising quality.

It helps the council to assess ‘value for money’ if it regularly asks whether it is really necessary to spend the money or whether it can nd a way of doing it better. Perhaps another supplier can do the job with greater e ciency and e ectiveness. It is good practice to consult other councils and to engage with service users and the wider community to nd out what they think. It might even be possible to join with other councils to deliver a more economic service to the community.

The nancial rules and the variety of statutes and procedures protect the council. Most importantly the rules give your council the tools it needs to achieve its goals, protect community assets and make best use of public money.

Rules also guide a local council as it makes decisions in the proper manner.